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Millions discover their favorite reads on issuu every month. Give your content the digital home it deserves. Get it to any device in seconds. Technical writing for dummies free download pdf. Publish for free today. These technical writers had little or no training. They just sat down at their manual typewriters and banged out whatever made sense to them. However, we did win the war. Many people ask the difference between business writing and technical writing.
The difference is analogous to apples and oranges. For example, at the very core pardon the pun , apples and oranges are fruits. And at the very core, documents are words and graphics. Beyond the core, business and technical documents are different species. Letters are the crux of business documents. When you factor in e-mail messages, that accounts for as much as 90 percent of all business correspondence.
Every businessperson writes business documents — letters, memos, e-mail messages, proposals, reports, and more. One major difference between business and technical documents is that business documents are generally written by one person, often for a single reader or small, select group of readers.
Following are some commonly written business documents:. E-mail messages. Meeting minutes. For a super book on writing business documents, check out my hot seller Business Writing for Dummies Hungry Minds, Inc. This book is the outgrowth of my very successful business writing seminar, Energize Your Business Writing, and it walks you through the Six Steps that are key to having the impact you want to have on your readers.
It also ties those steps into all sorts of business writing, including those just mentioned. The book even includes a major part on using e-mail effectively and cutting information overload. I just got a letter from someone who said, My version of your book has so many dog-eared pages and highlights that I can barely read it!
This book is never more than two feet from my computer monitor. I have saved hundreds of hours, added to my letters more flavors than Baskin-Robbins, and learned the essentials of great letter writing. Get it NOW! People in specialized fields write documents that relate to technical or complex subjects. Unlike business documents that are generally written by one person, technical documents are often a collaborative effort between a writer, subject matter expert SME , editor, and others.
Check out Chapter 3 to learn more about writing as part of a collaborative effort. Technical documents are generally intended for lots of readers. Following are some commonly written technical documents — paper and electronic. You find chapters about the specifics of writing each of these documents later in this book. Articles for publication. Computer-based training CBT. Evaluation forms. Executive summaries. Functional and detail specifications. Online help.
Training material paper or electronic. User manuals. Web-based training WBT. Documents such as reports, proposals, and presentations can be business or technical. On the business side, an advertising agency may prepare a colorful presentation to dazzle a client with a creative ad campaign. On the technical side, an engineer may prepare a conservative presentation to persuade management that her project needs additional funding.
Check out Chapter 12 for some handy-dandy tips on preparing and delivering a dynamic technical presentation. Technical writing covers both print and electronic media and you must understand which or a combination of both is suitable for your reader. Following is a sampling of a few types of print and electronic media that fall under the broad category of technical writing:. In the early s companies delivered print versions of user manuals, parts catalogs, specifications, and the like.
Now these same documents may be delivered in print or electronic form. The key — as I stress over and over in this book — is to understand the needs and environment of your readers. For example, many environments, such as semiconductor clean rooms or electronically run manufacturing plants and stockrooms, are completely paperless.
Following are three ways that companies typically generate technical documents:. Technical gurus engineers, software developers, and others write their own documents.
Some of these people may have taken writing courses, but most have no training in writing a cohesive document. These technical writers often overlook steps to share with their readers because these steps are obvious to them.
These same gurus may draft documents and then turn the drafts over to technical writers to edit, format, and polish. A technical writer is called in from the onset of a project. They work as a collaborative team, each adding their expertise to the project. This approach is generally the best of all possible worlds.
Anyone who writes technical documents must understand how critical it is to take a strategic approach. For example, if you design a custom home, do you first call someone to wield a hammer? A hammer is merely a tool. To design a custom home, you call an architect — a trained professional who designs layout; renders plans for the plumbing, electrical, and heating systems; and provides the structure.
Then you call someone who knows hammers. The same holds true in technical writing. Effective technical documents require an information architect — a technical writer. Whether this person is a professional technical writer or an engineer or software developer who writes technical documents, she must plan, design, and provide logical structure. Anyone can learn to use the software to create the document.
Much like the hammer, software is merely a tool. The key to writing a great document is strategy, not software. Open navigation menu. Close suggestions Search Search. User Settings. Skip carousel. Carousel Previous. Search icon An illustration of a magnifying glass. User icon An illustration of a person's head and chest. Sign up Log in. Web icon An illustration of a computer application window Wayback Machine Texts icon An illustration of an open book.
Books Video icon An illustration of two cells of a film strip. Video Audio icon An illustration of an audio speaker. Leicester: Matador. Kmiec, D. The IEEE guide to writing in the engineering and technical This text book focuses on helping the students to develop skills in all the four dimensions of communication, namely listening, speaking, reading, and writing.
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